Draft Minutes - March 15, 2012

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2011-12:7  

MICHIGAN STATE UNIVERSITY

UNIVERSITY COMMITTEE ON ACADEMIC GOVERNANCE (UCAG) 
DRAFT MINUTES

Thursday, March 15, 2012
3:00-5:00 PM
W1 Conference Room, Owen Graduate Hall

Present:  M. Chavez, K Clifton, J. Francese, H. Hughes, A. Lovgren, S. Watts, D. Weber, J. Wright, J. Youatt

Absent:  R. Coffey, A. Findlay, M. Kaminski, H. Melakeberhan, M. Treadwell

  1. Meeting called to order 3/15 at 3:20 P.M.
  2. Appointed secretary: J. Francese
  3. Approved agenda for March 15, 2012
  4. Approved minutes of February 9, 2012
  5. Discussion of By-Laws of College of Social Science and College of Arts and Letters
  6. Voted unanimously to approve as a package suggested modifications to the By-Laws of Lyman Briggs College, College of Social Science and College of Arts and Letters
  7. New Business:
  • Wright and Hughes reported on their meeting with the Provost and June Youatt (March 2) to discuss a proposed amendment to University By-Law 3.4.1.2.2.1. The committee, after brief discussion, approved the text of such an amendment and voted to forward it to The Steering Committee.
  • A procedure described by Wright for developing the pool for the University Academic Integrity Hearing Board and the University Academic Appeals Board was approved unanimously.
  • Discussion and approval of a suggestion by D. Weber to request the Steering Committee investigate, or charge another body to investigate the identification of a secure and anonymous method for collecting electronic votes and evaluations for use by the various units on campus. 
  • UCAG requests that the Steering Committee investigate, or charge another body to investigate the identification of a secure and anonymous method for collecting electronic votes and evaluations for use by the various units on campus.  We make this request because in our review of various bylaws it is apparent that voting and evaluations, some of which are supposed to be confidential and anonymous, are being collected electronically and none of the methods for such collection that we are aware of provide for the appropriate level of either security and/or anonymity that are called for with secret ballots and anonymous reviews.  Given the large number of units engaged in such activity, it seems that it is preferable to have one body develop the appropriate procedures for this type of data collection rather than have every unit go through the effort of developing their own system.

Meeting was adjourned at 5:00 P.M.

Respectfully Submitted,

Joseph Francese

Standing Committee Date: 
Thursday, March 15, 2012 - 3:20pm
Minutes Status: